Dear friends, in this video we will learn how to write effective formal letters. We will learn all points to remember to write a formal letter. Formal Letter
Tips for formal Letter
It should be simple and focused, and clear. provide
Leave a space between each paragraph.
Bookman old style, Arial, Times New Roman, or Verdana. The font size 10 or 12
Leave a blank line after the salutation and before the closing.
Business letters should always be printed on white bond paper
Types of Formal letter
1. Letter to the editor
2. Letter to the Government officials, Letter to the police, Resignation letter
4. Application (Letter) to the principal, Application letter for job, Letter to the Bank manager , Leave Application for marriage, maternity, ill health
5. Business letter , Order letter , Complaint letter, . Inquiry letter, . Invitation letter
Format of Letter
1. Sender’s address
2. Date
3. Receiver’s Address
4. Subject
5. Salutation- Acquaintances - Dear Mr. Sen / Dear Prof Vaishnav
Stranger/ Officers- Dear Sir or Sir / Dear Madam or Madam
Principal or Teachers- Sir /Madam
6. Body of the letter
Note –What is your problem?
What do you expect?
I would like to inform you that…….
I beg / want to bring to your kind notice that…
With due respect/regard, I want to state that….
This is to bring to your kind notice that ….
Reference to your advertisement published in the Indian express dated 4 January 2020. I want to ….
In response to your advertisement published ….
It has come to my notice through your advertisement ….
I wish to highlight….
I am very glad to inform you….
7. Complimentary closing / Subscription
Acquaintances - Yours sincerely/ truly, Regards
You may have corresponded via email a few times, had a face-to-face or phone interview, or met at a networking event.
Stranger/ Officers - Yours faithfully
Principal or Teachers- Yours faithfully / obediently
8. Sender’s Name, signature and designation
1. Write a letter to the Commissioner, Municipal Corporation of your city seeking a solution to the problem of water logging in your colony.
10/25 ABC Colony
Bilaspur
Date: 05 January 2020
The Commissioner
Bilaspur
Subject : Complaint regarding the problem of water logging in ABC colony
Sir / Madam
I am Kamalkant , a resident of ABC colony. We are facing problem due to water logging. Every year in the rainy season, the area gets filled with water as the drainage system gets choked. We have requested the officers many times, but no one is ready to listen to our grievance and the situation is still the same. We are forced to live miserable lives. Many water - borne diseases have spread. It has been a tough time for us.
Please consider the matter and find a solution as soon as possible.
Yours Faithfully
Kamalkant
Kamalkant
25, Black rose Street
Durga puram
January 4, 2020
Manager
XYZ Company
10/40, R square
Delhi
Dear Sir,
I’m writing to resign my position as sales representative. I’ve recently decided to join a coaching for the competitive exam. It would be very difficult for me to manage time.
I’ve truly enjoyed my time working with you and everyone else on our team at LMK. It’s rare to find a sales representative’s role that offers as much opportunity to grow and learn and such a positive, inspiring team to grow and learn with.
I’m particularly grateful to you for your help and guidance while I helped me a lot to do my job positively.
Yours faithfully
Kamalkant
C. Complaint against defective washinh machine
26-D, Surya Apartment
Raipur
January 4, 2020
The Manager
M/S Tri Communication
MG Road
Raipur, 000000
Subject- Complaint about defective washing machine
Sir
I bought a new ‘Samsung‘ washing machine from you on 15th December vide cash memo no MM19205. It is making strange noise and does not work in a proper way. It stops in middle way. It is under warranty period.
I request you to send authorized Engineer to remove the fault or replace the machine .
Yours faithfully
Kamalkant
How to write salutation, how to write end of letter and body of letter. I have discussed everything minutely in this video.
Keep watching keep learning.
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